Executive Assistant at the Quantum Foundry
Do you want to be a part of pioneering quantum computing together with a talented and diverse international team located at the Niels Bohr Institute in the heart of Copenhagen, Denmark? At a newly founded Quantum Foundry project under the Novo Nordisk Foundation, we aim at developing next generation Quantum Computing Processor technologies.
In close collaboration with the NNF Quantum Computing Programme (NQCP) at the Niels Bohr Institute, University of Copenhagen, and other international quantum computing initiatives, the objective is to pioneer the quantum industry with novel approaches to develop chip fabrication tools and processing technologies. The ambitious Foundry project will be part of a vibrant quantum ecosystem and an international quantum computing programme that will facilitate and drive research and innovations at multiple levels.
We are now looking for an Executive Assistant to support the CEO in strategic and operational tasks, to drive coordination with our national and international stakeholders, and to create a positive and inclusive culture in the Foundry.
As an Executive Assistant, you will handle the following tasks:
Support and sparring to CEO:
- Be daily sparring and go-to person for the Foundry CEO on big and small items
- Be PMO for the Centre and run ad hoc tasks and projects
- Support the Foundry CEO in the leadership role in the organisational annual cycle processes towards employees
- Ensure that the Foundry CEO is well prepared with all materials, pre-read, notes and minutes timely ahead of meetings. Proof-read documents and presentations to the Board of Directors meetings and other stakeholders engagements
- Be responsible for document handling and management
- Together with CEO, drive security in physical premises and in recruitments
Support daily operations, including team activities:
- Support to recruitments and coordination of the recruitment processes
- Onboarding of new colleagues
- Coordinate and plan department activities (e.g. team off-sites and social events)
- Contribute to team development and team spirit. Be that special “cultural and social glue” and the initiator that helps hold a team together
- Responsible for organising and updating the department shared workspaces (e.g., Intranet, homepage, document library)
Support stakeholder engagements and coordination:
- Develop and improve ways of working and collaborate with key stakeholders
- Work closely with the colleagues in the Niels Bohr Institute to harvest synergies between research areas
- Coordinate external relations and drive coordination and planning of conferences, events, meetings, etc.
- A positive team player, flexible, resourceful, and efficient, with a high level of integrity. You proactively seek opportunities to help others, and you are committed to making your colleagues successful. You contribute actively to the positive workplace culture and build strong networks.
- Able to grasp the big picture and yet track operational detail and overview. You learn this from always proactively communicating and asking questions to resolve open issues. You fill the gaps, and you can quickly re-prioritise tasks, when needed.
- You have a sense of urgency and attention to detail and a demonstrated ability to handle highly sensitive and confidential information with discretion.
- You possess intelligent and intellectual curiosity in learning about the work of the Foundry.
- You act with an execution-oriented can-do attitude and as an informed representative for the CEO. You reflect values, culture and brand – at all levels, internally and externally. You make a strong positive impression on key contacts.
- You have strong interpersonal and collaboration skills with the ability to manage up, down and laterally. In addition, you are assertive and at the same time a diplomatic and calm character, and you possess good judgment with a high level of integrity and professionalism.
- You are organised and excellent at time and project management with clear systems and composure to deal with multiple tasks. You are open and committed to improving the status quo, and you have a natural build-in principle of continuous improvement. You ensure everything gets done on time.
- You have at least 3 years of relevant experience from consulting, business development, or as an Executive Assistant
- You have a Bachelor or a Master’s degree
- Experience from an international environment with a high-quality level in all deliveries
- Experience with departmental tasks and optimisation of processes
- Experience from scientific background or environment is preferred but not required
- Fluent in English language, oral and written
- IT skills: Fluency in MS Office
Working at the Novo Nordisk Foundation
We offer a committed and professional workplace in which we emphasize ensuring that our colleagues thrive, are challenged and have opportunities to develop their potential. A career at the Novo Nordisk Foundation gives you the opportunity to work:
- on important projects that benefit society;
- with key actors within research and development in Denmark;
- and as part of a dedicated team that is passionate about creating value for society.
The application process:
For more information, please contact Peter Krogstrup, CEO of Quantum Foundry via e-mail: firstname.lastname@example.org.
To apply, please send your:
- Curriculum vitae, including a short cover letter
- Diplomas (Master and PhD degree or equivalent)
- Publication list (if relevant)
- Examples of relevant work
We encourage you to send your application no later than 31 January by clicking on the “Apply now” button.
About the Novo Nordisk Foundation
The Novo Nordisk Foundation dates back to 1922, and is an independent Danish foundation with corporate interests. Our vision is to contribute significantly to research and development that improves the lives of people and the sustainability of society.
Since 2010, the Foundation has donated more than DKK 30 billion (€4 billion), primarily for research at public institutions and hospitals in Denmark and the other Nordic countries. The Foundation gets its income from ownership in the Novo Group companies and more than 130 other life science companies.
In the coming years, the Foundation will broaden its scope and increase its grants for scientific, humanitarian and social purposes. As a consequence, we are a growing organization, which means new job openings and exciting opportunities for employees to be a part of forming the future of the Foundation.
Read more about the Novo Nordisk Foundation’s history, strategy and ownership structure here.